21-Jun-2023

Harvard Medical School

62781BR

Position Description

The Program Manager, with a deep commitment to ensuring that the biomedical and health research community reflects the diversity of our communities, will provide key planning, implementation, and decision-making support for the annual New England Science Symposium (NESS) and support leadership efforts to advance of research mentoring and professional development at Harvard Medical School. The role will be based at Harvard Medical School in the Office for Diversity Inclusion and Community Partnership (DICP) with its mission to advance diversity inclusion in health, biomedical, behavioral, and STEM fields that build individual and institutional capacity to achieve excellence, foster innovation, and ensure equity in health locally, nationally, and globally. 

Duties and Responsibilities

Relationship Management and Decision-Making Support: 

• Work with senior management, department chairs, and faculty including, but not limited to Harvard Medical School and Harvard University basic science departments and Harvard Catalyst to develop and implement symposium curriculum, agenda, and speakers 
• Manage and document planning committee meetings 
• Support leadership efforts of the Quad Diversity Committee and other institutional relationships to pilot new strategies to support the diverse talent pipeline through professional development training and cultivating opportunities for longer-term supportive professional relationships and mentoring 
• Collect and analyze information and evaluation results from activities and events to inform mentoring strategy and program development

Program Management: 

• Implement local and national recruitment strategies to identify and recruit faculty and scientists from Harvard, other academic institutions, biotechnology/pharmaceutical companies, trainees, post-doctoral fellows, students, and staff for program involvement 
• Develop, compose, and edit correspondence, reports, and program literature; including NESS event brochure and program book. Handle all marketing/publicity (print and web-based) including developing, creating content, and maintaining an active social media presence 
• Arrange and coordinate event logistics such as, but not limited to, negotiating vendor contracts (space rental, catering, photography, poster board rental, printing), program dissemination, catering, room reservations, audio visual requirements, registration materials, meeting signage, parking, meeting materials, evaluation forms, manage, mass mailings, student/fellow/speaker/judge travel arrangements Review student/fellow abstract submissions, correspond with individuals to make sure all components are accurate and prepare all submissions for planning committee review 
• Manage and update multiple databases (tracking students/fellows, judges, panelists, planning committee members, moderators, facilitators, and recruitment contacts) 
• Manage Co-Op and Work Study students who provide administrative and logistical support for program areas

Mentor/Mentee Development Support: 

• Support the Mentor Training Program and Postdoc Recruitment program by collaborating with faculty to assist mentors to develop an appropriate training plan for their interns. Support mentors to approach their role with cultural humility and a willingness to learn 
• Promotion of programs above to the constituents of New England Science Symposium (NESS) and the Biomedical Science Careers Program (BSCP). Both programs provide a forum for interns, students, and postdocs at all levels to share their research, engage in career development, and expand their professional networks 
• Building upon existing efforts at HMS, create and support ongoing opportunities for mentees to network, access resources and utilize professional and social networks for career advancement

Basic Qualifications

5 or more years of experience. Higher education may count towards experience.

Additional Qualifications and Skills

• Bachelor's degree strongly preferred
• Strong organizational skills and close attention to detail in planning and program Implementation
• A commitment and passion for diversity inclusion in the STEM field and the DICP mission
• Demonstrated capacity to manage large-scale projects with multiple stakeholders
• Very strong written and verbal communication skills
• Demonstrated experience to work effectively with a wide range of stakeholders
• Experience with educational programs and event management a plus
• Flexibility in approach and ability to troubleshoot and address implementation challenges 

Additional Information

New England Science Symposium (NESS), established in 2002, provides an annual forum for postdoctoral fellows; medical, dental, and graduate students; post-baccalaureates; college and community college students (particularly Black/African-American, Hispanic/LatinX, and American Indian/Alaska Native individuals) to share their biomedical and health-related research activities through oral or poster presentations, to engage in discussions related to career development in the sciences, to exchange ideas and to expand their professional networks. NESS has broad and active participation by over 10,250 participants since its inception. It is co-sponsored by the Biomedical Science Careers Program (BSCP), a not-for-profit organization founded in 1991 that has provided over 14,000 students and 1,225 postdoctoral trainees and junior faculty with support and guidance in the pursuit of careers in biomedical sciences.

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

405012 Admin Professional (N)

Work Format

Hybrid (partially on-site, partially remote)

Department

Diversity Inclusion and Community Partnership Work

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

​35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.